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Auckland Transport

Definitions standard

STA-HS06-DEF

  1. Background and purpose

The Health and Safety Definitions Standard will promote the consistent use and interpretation of health and safety terminology.

This document sets out the standard definitions for Auckland Transport and its operations to ensure consistent communication and understanding of health and safety.

  1. Scope

This standard applies to all AT employees, members of the public, visitors, and suppliers who may be affected by AT’s activities or who undertake activities on behalf of AT. This procedure has been completed to align with Auckland Transport’s health and safety framework.

  1. Responsibilities

Chief Executive

  • Is accountable for the organisation’s compliance with the Health and Safety Policies and Standards including the allocation of resources and responsibilities across the business to meet this Standard.
  • To ensure there is a comprehensive list of health and safety definitions for the organisation.

Divisional Managers

  • Ensure the definitions for health and safety in this Standard are used within their respective area of responsibility.
  • The definitions and requirements within this standard are communicated to all levels in their Division.

Health and Safety Manager

  • Ensure the development and review of this Standard.
  • All revised and new definitions are included in this standard and re-communicated to all Divisional Heads for distribution to the wider organisation.

Line Managers

  • Ensure they are aware and use the definitions correctly when referring to health and safety.
  • Responsible for using the definitions set out in this Standard.

Suppliers

  • Ensure they are aware and use the definitions correctly when referring to health and safety while undertaking work for Auckland Transport.
  • Responsible for using the definitions set out in this Standard.
  1. Standards

The following are standard health and safety terms used in Auckland Transport documents and forms. Examples are provided for further clarity but are not intended as a complete or comprehensive list of potential use. Any question over interpretation should be emailed to Auckland Transport’s health and safety team.

The definitions as set out below shall apply to any use of the associated term in any and all AT Health and Safety documents.

  1. Definitions

Accountable

The person, ultimately answerable for the correct and thorough completion of the deliverable or task, who may delegate the work to those responsible. In other words, an accountable must sign off (approve) on work that responsible provides. There must be only one accountable person specified for each task or deliverable.

Adulteration

Deliberate use of a substance to compromise, or attempt to compromise, the integrity of a urine sample in order to attempt to “beat” the drug test: eg specimen dilution, using a masking agent, or providing a substitute urine specimen.

All practicable steps

All practicable steps in relation to achieving any result in any circumstances, means all steps to achieve the result that it is reasonably practicable to take in the circumstances, having regard to:

  • the nature and severity of the harm that may be suffered if the result is not achieved;
  • the current state of knowledge about the likelihood that harm of that nature and severity will be suffered if the result is not achieved;
  • the current state of knowledge about harm of that nature;
  • the current state of knowledge about the means available to achieve the result, and about the likely efficacy of each of those means; and
  • the availability and cost of each of those means.

To avoid doubt, a person required by the H&S Act to take all practicable steps is required to take those steps only in respect of circumstances that the person knows or ought reasonably to know about.

Audit

A systematic review of some or all aspects of a health and safety management system. The review is performed to determine whether health and safety regulations and company policies (and sometimes recognised best practice) are being adequately implemented and complied with.

Breath alcohol testing device (breathalyser)

A Breath Alcohol Testing device is a unit designed to accurately measure breath alcohol content. The unit must meet the Australian Standard: AS 3547-1997/ Amendment 1-2000 (Type 2) “Breath Alcohol testing devices for Personal use” and any later amendments to the standard.

Chain of custody

A series of procedures to account for the integrity of each specimen by tracking its handling and storage from the point of specimen collection to final disposal of the urine.

Chain of Custody forms are used to document the data from the time of collection of the specimen, throughout the on-site screening process and (where required) its receipt by the laboratory as well as dispatch between laboratories. Thereafter, appropriate laboratory data systems and documentation account for the handling of the urine or aliquots within the laboratory.

Collector

Drugs

A person who has successfully completed NZQA qualifications demonstrating compliance with AS/NZS 4308: 2008 for:

  • specimen collection, handling, storage and dispatch of specimens, and
  • “on-site” screening and has received a statement of attainment in accordance with NZQA.

The two unit standards required are:

  • US 25458 “Perform urine specimen collection in the workplace for drug testing.”
  • US 25511 “Perform urine drug screening in the workplace.”

Alcohol

A person who has been trained to use a Breath Alcohol Testing device in compliance with the testing procedures detailed in AS3547:1997 / Amendment 1-2000 (Type 2) and any subsequent amendments.

Competency

“Having the demonstratable ability” through appropriate training, knowledge and experience to carry out the work in accordance with AT Standards for H&S Management.

Consult

Where Auckland Transport seeks the opinions and views of one or more people, typically subject matter experts or those affected by a potential decision. Good consultation has been defined as:

  • Early – consult as soon as possible when the details of a proposal are less ‘set in concrete’ and there is greater flexibility to make changes to address issues raised by those consulted.
  • Transparent – be open about what the proposed outcome is, what scope there is to change certain aspects of the proposal, and why there might be elements that are not be able to change.
  • Open mind – be open to people’s responses and to the benefits that might arise from consultation.
  • Two-way process – consultation is intended as an exchange of information and requires both parties to put forward their points of view, and to listen to and consider other perspectives.
  • Not a means to an end – while consultation is not an open-ended, never-ending process, it should not be seen merely as an item on a list of things to do that should be crossed off as soon as possible.
  • Ongoing – it may be that consultation, or at least on-going communication, will continue after a decision has been made.
  • Agreement not necessary – consultation does not mean that all parties have to agree to a proposal, although it is expected that all parties will make a genuine effort. While agreement may not be reached on all issues, points of difference will become clearer or more specific.

Contractor

Refer to “Supplier”.

Contract documentation

Means documentation presented to the supplier upon awarding the contract. (Details regarding the H&S specific information to be provided is discussed in the H&S Procedure: Health and Safety Selection and Management of Suppliers).

Contract owner

Means the AT representative(s) selected by the Responsible Manager to manage a specified contract or project on behalf of AT. This role may be performed by one (1) person (i.e. the ‘Project Manager’) as required.

Corrective action

Action taken to eliminate the causes of an existing non-conformity, defect, or other undesirable situation in order to prevent reoccurrence. For example, amending a procedure (such as a Work Method Statement) or a physical change to a site that is made as a result of an identified safety deficiency. Note: a Corrective Action is not a Preventative Action.

Corrective or Preventative Action Request (CPAR)

The action and process taken to address a corrective action identified through incident investigations, outcome of an audits, H&S Plans or risk assessment. The request may initiate an investigation into a risk or H&S issue that has already occurred and will require a root cause analysis and resolution to prevent a recurrence.

Critical risks

Any activity that, in its uncontrolled state, is considered to have a potential for a fatality or permanent incapacity and includes:

  • Work at Height means working in a place where a person could be injured if there is a potential to fall.
  • A Confined Space is not intended for human occupancy, has limited access or has the potential for containing a toxic or oxygen deficient atmosphere.
  • Heavy Lifting is the transportation and handling of an item that is indivisible and, for the purposes of managing safety risk, significant in weight to potentially cause harm. Generally mechanical aids would be the most common method of transportation and handling.
  • Working in or around Powered Mobile Plant involves the operation of mobile machinery in a process. It also includes the interaction of pedestrians within the immediate vicinity of the plant, when it is occupied.
  • High Risk Prescribed Electrical Work as defined in Section 6A of the Electricity (Safety) Regulations 2010.
  • Working in or around live vehicular traffic involves all work within the Road Corridor, as defined by CoPTTM 4th
  • Working in the vicinity of underground/aerial utility services is work that has any potential for contact with electrical or gas utilities, due to methodology or proximity of plant, materials or equipment.
  • Excavation works involves trenching deeper than 1.5 metres, tunnelling and creating shafts.
  • Working with or around hazardous materials includes classified hazardous substances and dangerous goods that, through direct contact or proximity, may affect health or result in injury.
  • Working within the proximity of the rail corridor involves working on land between the legal boundaries of Railway Land, or land within 8 metres of the centre line of any operational rail track (whichever is greater).
  • Working in and around aquatic environments involves activities and tasks being undertaken in, over or around rivers, harbours and waterways that may result in engulfment, entrapment or drowning. This may be land based or in a marine vessel.
  • Working With Temporary Works – Formwork & Falsework involves a structure which is usually temporary but can be whole or part permanent, it is used to contain poured concrete to mould it into required dimensions and support until it is able to support itself, or any temporary structure, in which the main load bearing members are vertical, used to support permanent structures, used to support a permanent structure and associated elements during the erection until it is self-supporting.

Cut-off concentration (drugs)

  • A urine level of drug and/ or metabolite, dictated by Table 2 of the Australian/New Zealand Standard, AS/NZS 4308:2008 at and above which the confirmed result will be reported by the laboratory as “positive” and below which it will be reported as “negative”
  • A urine level of drug and/ or metabolite, not listed in Table 2 of the Australian/New Zealand Standard, AS/NZS 4308:2008, at and above which the laboratory will report the result as “positive” and below which it will be reported as “negative.”

Days lost due to injury

The number of full ‘working’ days where a person who has been injured is unable to attend the next rostered shift of normal work. The first lost day is the day of the injury where the person is unable to attend the next rostered shift regardless of how many hours were worked prior to the injury occurring.

Drug

Illicit, restricted and some currently legal drugs which have the potential to cause impairment, eg cannabis and hashish, opiates (such as heroin and morphine) cocaine, amphetamine type substances (speed, “P”, ecstasy and party pills containing benzylpiperazine), synthetic THC, cathinone derivatives. The term also includes misuse of some prescription drugs (eg tranquillisers, sedatives) and other currently legal party pills and herbal highs. Other “mind altering” substances can be added to the testing suite as they become available and are misused.

Emergency Response Plan (ERP)

A course of action and processes developed to mitigate the damage of potential events (e.g. earthquake, major fire, IT systems failure) that could endanger AT’s ability to function. The Plan should include measures that provide for the safety of personnel, property and facilities.

Fatigue incidents / reports:

Fatigue Incidents are any incident where fatigue has been identified as a contributing factor. A Fatigue Report is any report of fatigue in an individual or group of individuals made prior to an incident.

First aid injury

Where an injury is successfully treated on-site using the first aid kit that is available. Any subsequent treatment by a Doctor, A&E Clinic, or Hospital would change the classification to a Medical Treatment Injury.

Harm

Occupational illness, injury, or both; and includes physical or mental harm caused by work-related stress.

Hazard

Acts, behaviour, or conditions that have the potential to cause harm. They are identified prior to a specific event occurring and are therefore not a Near Hit.

Hazard register

A document listing the hazard, possible harm, the control method (eliminate, minimise) and the actual control used to mitigate the risk of injury.

Hazardous substance

(As defined in the Hazardous Substances and New Organisms Act 1996).

Is any substance that has one or more of the following intrinsic "hazardous properties":

  • Explosiveness;
  • Flammability;
  • Ability to oxidise (accelerate a fire);
  • Human toxicity (acute or chronic);
  • Corrosiveness (to human tissue or metal);
  • Ecotoxicity (with or without bioaccumulation);
  • Capacity, on contact with air or water, to develop one or more of the above properties.

Health and safety representative

A staff member who is nominated or elected by a group of staff to represent their interests in the management of health and safety. A Health and Safety Rep serves a two year term and receives suitable training.

High risk activity

An activity with uncontrolled inherent risk that has a realistic likelihood of causing serious harm/acute injury, or significant impact on the environment, in the event of an incident occurring.

Induction

See Organisational Induction.

Immediately

Means, for the purpose of any Auckland Transport Policy, Standard or Procedure occurring without undue delay, occurring as soon as is able to be done.

Incident

Any event, which leads to or has the potential for injury, ill-health, damage, loss or adverse environmental impact.

Informed

Those that are required to keep up-to-date on progress, often only on completion of the task or deliverable; and with whom there is just one-way communication.

Injuries to “Other Persons”

Injuries to any person not involved in the operation or work activity and is a direct result of the operation or activity.

Integrity testing

Testing for substances that affect the detection or quantitation of drugs or metabolites in the specimen.

Laboratory

A testing facility accredited against AS/NZS 4308:2008 (or any updates) at which the analytical procedures are carried out to screen for and/or confirm the presence of a specific drug or its metabolite(s) and report positive results only if the drug/ metabolite is at or above the confirmatory cut-off concentration

Likelihood

Means the probability or level of possibility that someone will be harmed.

Line managers

Line Managers are Auckland Transport Group Managers, Department Managers, Unit Managers or Team Leaders.

Lost time injury

Is an injury that has been assessed by a medical practitioner who certifies that the injured party is incapable of undertake any work related activity for the following shift, or longer.

Medical treatment injury

Where an injured person has received assessment and/or treatment from a Doctor, A&E Clinic, Hospital or other medical provider.

Metabolite

A metabolite is a breakdown product of a drug that may be less toxic and easier to excrete than the substance taken. Some drugs are not broken down, but they are converted into a form that is more water soluble. They are also metabolites.

Near hit

Can also be referred to as a Near Miss. Any incident or event where, if the circumstances had been different, harm and/or serious harm (including lost time injury, significant property damage or environmental enforcement action) to a person or persons may have occurred.

Negative alcohol test

Means a level of alcohol (micrograms per litre (µg/litre) of breath) below that specified in Auckland Transport’s Drug and Alcohol Policy and associated Process.

Negative drug test

Means that as the result of a urine screening test (on-site or laboratory) and/ or a confirmed laboratory testing of the urine, either no drug(s) and/ or metabolite(s) are detected or the concentration(s) of drug(s) and/ or metabolite(s) detected are either:

  • below the screening or confirmatory cut-off concentration(s) specified in tables 1 and 2 of AS/NZS 4308:2008 (see table 2: Section 16.3), or
  • below the confirmatory cut-off concentration determined by the laboratory for those substances not tabled in AS/NZS 4308: 2008.

Not negative drug test

If the on-site screening device indicates the possible presence of a drug class (using the screening test cut off concentration(s) as defined by Table 1 of AS/NZ 4308:2008) or if the specimen integrity is in question, the result is reported as not negative. The collector shall dispatch the specimen (split into more than one sample) to the laboratory for confirmatory testing.

An interim report may be issued that can only advise that the specimen requires further laboratory testing, ie no indication of what caused the not negative.

Notifiable event

  • The death of a person;
  • A notifiable injury or illness;
  • A notifiable incident.

Notifiable incident

An incident in relation to a workplace that exposes a worker or any other person to a serious risk to that person's health or safety arising from an immediate or imminent exposure to:

  • an escape, spillage, or leakage of a substance; or
  • an implosion, explosion, or fire; or
  • an escape of gas or steam; or
  • an escape of a pressurised substance; or
  • electric shock; or
  • the fall or release from a height of any plant, substance, or thing; or
  • the collapse, overturning, failure, or malfunction of, or damage to, any plant that is required to be authorised for use in accordance with regulations; or
  • the collapse or partial collapse of a structure; or
  • the collapse or failure of an excavation or any shoring supporting an excavation; or
  • the inrush of water, mud, or gas in workings in an underground excavation or tunnel; or
  • the interruption of the main system of ventilation in an underground excavation or tunnel; or
  • a collision between 2 vessels, a vessel capsize, or the inrush of water into a vessel; or
  • any other incident prescribed by regulations.

Notifiable injury or illness:

  • an injury or illness requiring the person to have immediate treatment for any of the following:
  • the amputation of any part of his or her body;
  • a serious head injury;
  • a serious eye injury;
  • a serious burn;
  • the separation of his or her skin from an underlying tissue (such as degloving or scalping);
  • a spinal injury;
  • the loss of a bodily function;
  • serious lacerations;
  • an injury or illness that requires the person to be admitted to a hospital for immediate treatment;
  • an injury or illness that requires the person to have medical treatment within 48 hours of exposure to a substance;
  • any infection to which the carrying out of work is a significant contributing factor, including any infection that is attributable to carrying out work:
  • with micro-organisms; or
  • that involves providing treatment or care to a person;
  • that involves contact with human blood or bodily substances;
  • that involves handling or contact with animals, animal hides, animal skins, animal wool or hair, animal carcasses, or animal waste products;
  • that involves handling or contact with fish or marine mammals;
  • the following occupational zoonoses contracted in the course of work involving handling or contact with animals, animal hides, animal skins, animal wool or hair, animal carcasses, or animal waste products:
  • leptospirosis;
  • anthrax;
  • brucellosis;
  • non-seasonal influenza of animal or avian origin;
  • psittacosis;
  • any other injury or illness prescribed by regulations.

On-site screening test

An Immunoassay device used to exclude the presence of drugs and/or metabolites in urine at the site of specimen collection and which has been verified in accordance with Appendix B of AS/NZS 4308:2008 (or any updates).

This test must be carried out by a NZQA qualified collector. In the event that the specimen gives a not negative screen it must be sent to a laboratory for confirmatory testing.

Organisational inductions

A meeting and/or training session where organisational expectations, emergency procedures, relevant hazards and safe work methods are discussed; relevant to the activities to be performed. A record of the induction needs to be kept that records who attended and what was covered. The measure of Organisational Inductions is “the total number of individuals who have attended the sessions” and does not include “Site Visitor” Inductions, where the visitor is to be escorted around the site.

Pain and discomfort

A subjective term that covers many conditions involving bones and muscles. It includes gradual process injuries, simple back pain (not acute) and strains and sprains and generally occurs over time, rather than as a result of a single event.

Positive alcohol test

Means a level of alcohol (micrograms per litre (µg/litre) of breath) above that specified in Auckland Transport’s Drug and Alcohol Policy and associated Process.

Positive drug test

Means that as a result of laboratory confirmatory testing of the urine the concentration(s) of drug(s) and/ or metabolite(s) recorded are either:

  • above the confirmatory cut-off concentration(s) specified in table 2 of AS/NZS 4308:2008 ( 16.3), or
  • above the confirmatory cut-off concentration determined by the laboratory for those substances not tabled in AS/NZS 4308: 2008.

Preventative actions

Actions taken to eliminate the causes of a potential nonconformity, defect, or other undesirable situation in order to prevent occurrence of potential harm. For example, documenting a procedure for a new process or activity or amending a Site Specific Safety Plan to address an identified issue prior to site establishment. Note: a Preventative Action is not a Corrective Action.

Prescription medication & “over-the-counter” medications

Legal substances used by employees to assist with recognised medical conditions, including both prescription and over the counter drugs/medication.

Probability

A measure of the chance of occurrence.

Property damage

Contact with third party property resulting in damage.

RACI

RACI is an acronym that stands for responsible, accountable, consulted and informed. A RACI chart is a matrix of all the activities or decision making authorities undertaken in an organisation set against all the people or roles.

Reasonably practicable

In this context, reasonably practicable means that which is, or was at a particular time, reasonably able to be done to ensure health and safety, taking into account and weighing up all relevant matters including:

  • the likelihood of the hazard or the risk concerned occurring;
  • the degree of harm that might result from the hazard or the risk;
  • what the person concerned knows, or ought reasonably to know, about the hazard or risk, and ways of eliminating or minimising the risk;
  • the availability and suitability of ways to eliminate or minimise the risk; and
  • after assessing the extent of the risk and the available ways of eliminating or minimising the risk, the cost associated with available ways of eliminating or minimising the risk, including whether the cost is grossly disproportionate to the risk.

Residual risk

The risk remaining after the implementation of Risk Control.

Responsible

Those who do the work to achieve the task. There is at least one role with a participation type of responsible, although others can be delegated to assist in the work.

Risk

The chance of something happening that will have an impact on objectives. If risks are realised they may prevent achievement of daily tasks, a project or an organisation’s objectives and goals.

Risk analysis

The systematic process to understand the nature of and to deduce the level and likelihood of risk.

Risk assessment

A formal documented process that occurs as a result of a change or increase in risk - the overall process of risk identification, risk analysis and risk control.

An example of this is:

  • The hazards have changed and new ones have been introduced.
  • There needs to be a re-assessment of risk (e.g. Likelihood v Consequences) and the Work Method Statement needs to be updated and agreed by all personnel involved before starting work.

Risk identification

The process of determining what, where, when, why and how something could happen.

Risk management

The culture, processes, methods and tools that are directed towards realising potential opportunities whilst measuring, controlling and minimising risk.

Risk Control

Taking action to eliminate health and safety risks so far as is reasonably practicable, and if that is not possible, minimising the risks so far as is reasonably practicable. Eliminating a hazard will also eliminate any risks associated with that hazard.

Responsible manager

Refers to the Divisional Manager/Director responsible for initiating the project, and ensuring that the contracted works is completed.

Safety alert

A notification that: warns people of potential danger; gives directions or instructions to maintain a safe workplace or work practice; informs people of new health and safety processes and shares learnings from health and safety incident investigations.

Safety assessment

A Safety Assessment is an assessment of safety on a worksite or task. This could be an Audit, Workplace Inspection, Site Walkover or Behavioural Safety Observation.

Safety briefing

A briefing to a group of workers on some aspect of safety. It can be specific to a project, task, or site and can include, for example, a briefing on a recent safety incident. Such briefings can form all or part of a toolbox meeting, tailgate meeting, or staff meeting. Robust minutes that documents the briefing, any questions and the answers, and any actions arising are required. See also Toobox Meeting.

Safety sensitive role

Any role that is required to work in and around operational areas, including construction sites, the rail corridor, and the road corridor, or could be called upon to make decisions that affect the safety of employees, contractors, customers, or the general public.

Safety training

Training against a recognised standard against which competency can be assessed. The training records for all staff associated with an AT contract must be available for review on request.

Serious harm

(As defined in the First Schedule in the Health & Safety in Employment Act 1992).

For the purposes of notification to Worksafe New Zealand, Serious harm is defined as: Death or:

  • Any of the following conditions that amounts to or results in permanent loss of bodily function, or temporary severe loss of bodily function: respiratory disease, noise-induced hearing loss, neurological disease, cancer, dermatological disease, communicable disease, musculoskeletal disease, illness caused by exposure to infected material, decompression sickness, poisoning, vision impairment, chemical or hot-metal burn of eye, penetrating wound of eye, bone fracture, laceration, crushing.
  • Amputation of body part.
  • Burns requiring referral to a specialist registered medical practitioner or specialist outpatient clinic.
  • Loss of consciousness from lack of oxygen.
  • Loss of consciousness, or acute illness requiring treatment by a registered medical practitioner, from absorption, inhalation or ingestion of any substance.
  • Any harm that causes the person harmed to be hospitalised for a period of 48 hours or more commencing within 7 days of the harm's occurrence.

Service strike

Any damage caused to power, gas, telephone, water, or wastewater services as a result of ‘work’ done. A Service Strike is not Property Damage.

Severity

Means the level of injury or harm to a person.

So Far as is Reasonably Practicable - SFAIRP

To reduce a risk to a level which is ‘so far as is reasonably practicable’ involves balancing reduction in risk against the time, trouble, difficulty and cost of achieving it.

Significant hazard

A hazard that is an actual or potential cause, or source of Serious harm; or Harm (being harm that is more than trivial) the severity of whose effects on any person depend (entirely or among other things) on the extent or frequency of the person's exposure to the hazard; or Harm that does not usually occur, or usually is not easily detectable, until a significant time after exposure to the hazard.

Subcontractor

Means a person/party engaged (otherwise than as an employee) by any supplier (or another subcontractor) to do for gain or reward any work that the supplier has been engaged to do.

Subcontractor management

The active management of all sub-contractors, including sub-trade that are involved in a project. Subcontractor management is demonstrated by evidence of suppliers (and subcontractors) being actively involved in all safety on site. For example, have they been inducted; have they taken part in Site Safety Assessments or Risk Assessments or have they actively participated in a Tool Box Meeting. The measure of subcontractor management is the sum of events such as Organisational Inductions attended, Safety Assessments (as the party being inspected, or inspecting), Toolboxes attended and risk assessments they were consulted or included in.

Subcontractor review

A review of a subcontractor’s safety performance and their compliance with agreed safety processes. Such reviews can be undertaken across all aspects of a subcontractor’s safety system or focus on one aspect. They form an essential part of Subcontractor Management.

Supplier

The word “supplier” will be used as a universal term covering supplier / contractor / sub-contractor / operator to AT, including:

  • Principal contractors, contractors and sub-contractors employed to carry out any physical works e.g. roading, tunnelling, or any building type works (including construction of cycle paths, bus shelters, rail platforms etc).
  • Operators of public transport, including those who drive, maintain or clean a public transport vehicle, and associated rail platforms, bus stops and ferry terminals; tow truck drivers.
  • Suppliers for service, including professional consultants where their work involves visiting high-risk areas, e.g. engineers on a civil construction site, or security guards working in certain locations.

Supplier low risk

A supplier involved in activities that have been assessed to represent a low risk, e.g. A contract requiring a provider to periodically restock in-service first aid kits with appropriate supplies or consultant working in an office environment.

Supplier medium risk

A supplier involved in activities that have been assessed to represent medium risk. Minor contracting activities such as small repair or maintenance jobs that do not involve high-risk hazards. e.g. supplier providing AT office cleaning.

Supplier High Risk

A supplier involved in activities that have been assessed to represent high risk, including low – medium risk tasks undertaken in high risk environment, e.g. road or rail corridor. Significant Contracts – medium to high level risk ongoing, long term and/or project/construction based.

For example:

  • cleaning, maintenance & security of public transport, including bus, train and ferry;
  • provision of light commercial vehicle or car transportation,
  • vehicle recovery service
  • Working on road corridor,
  • civil construction;
  • working on rail corridor;
  • working at height, confined space, permit to work, excavations, tunneling.

Synergi Life

Auckland Transport’s internal online reporting system for all health and safety incidents, unsafe conditions and requests for workstation assessments.

Tender

The process for obtaining works, including prices, bids, quotations and proposals.

Tender documentation

All documentation associated with the Tender process.

Tenderer

Means the party submitting the tender.

Total Incident Frequency Rate - TRIFR

The number of recordable injuries (first aid, medical, lost time injury, fatalities, illness, restricted work cases) per million man hours worked, calculated on a 12 month rolling basis.

Tool box or tailgate meeting

Worker involvement and participation includes participation in Health and Safety ‘Tool Box’ Meetings. These require robust minutes that document and include things like Induction Information, results of Site Safety Assessments, Changes to risks / hazards, any near hit or injury discussions etc. ‘Toolboxes’ include daily prestart meetings, on site, and those held back in a yard or centralised workplace.

Unsafe act / Unsafe condition (hazard)

Acts, behaviour, or conditions that have the potential to cause harm. They are identified prior to a specific event occurring and are therefore not a Near Hit.

Work method statement

A document that lists the types of high risk activities being undertaken, states the health, safety and environmental hazards and risks arising from that work, describes how the risks will be controlled and describes how the risk control measures will be put in place.

Workplace:

(as defined in Health and Safety in Employment Act 1992)

Workplace or "place of work" means a place (whether or not within or forming part of a building, structure, or vehicle) where any person is to work, is working, for the time being works, or customarily works, for gain or reward; and, in relation to an employee, includes a place, or part of a place, under the control of the employer (not being domestic accommodation provided for the employee):

  • where the employee comes or may come to eat, rest, or get first-aid or pay; or
  • where the employee comes or may come as part of the employee's duties to report in or out, get instructions, or deliver goods or vehicles; or
  • through which the employee may or must pass to reach a place of work.

Workplace / worksite / site

Without limiting the legal definition of Workplace, a reference to a workplace, worksite or site includes all premises (whether owned, leased, or controlled by or on behalf of Auckland Transport), including offices, operational sites, and company vehicles.

Worksafe New Zealand

The New Zealand Health and Safety Crown Agency established under the WorkSafe New Zealand Act 2013. Formally known as OSH, DOL or MBIE.

WorkSafe New Zealand notice

A notice issued by a WorkSafe NZ Inspector for failing to comply with the provisions of the Health and Safety in Employment Act. The notice may require “Improvement” or may “Prohibit” or stop an activity. All such notices must be complied with.

Work vehicle

A work vehicle includes any Auckland Transport owned and or operated vehicle and any private vehicle used for work purpose.