Auckland Transport

Personal protective equipment procedure

PRO-HS18-PER

  1. Background and purpose

Auckland Transport (AT) recognises that much of the work carried out by those working for us, including suppliers and sub-contractors, carries significant health and safety risks. Personal Protective Equipment (PPE) is equipment that will protect the user against, or minimise, health or safety risks at work. It can include items such as safety helmets and hard hats, gloves, eye protection, high-visibility clothing, safety footwear, and safety harnesses.

This document sets the minimum standard and process for PPE usage and maintenance for Auckland Transport.

  1. Scope

This procedure applies to all AT employees, members of the public, visitors, and suppliers who may be affected by AT’s activities or who undertake activities on behalf of AT.  It has been completed to align with Auckland Transport’s Health and Safety framework (structure outlined below).

Deviations from this procedure will be permitted on the approval of a suitable and sufficient risk assessment illustrating appropriate alternative risk control measures.  Deviations and exemptions can only be approved by both the appropriate Contract Manager and the Health and Safety Manager.

This procedure has been completed to align with Auckland Transport’s health and safety framework.

  1. Responsibilities

Chief Executive

  • Is accountable for the organisation’s compliance with AT’s Health and Safety standards including allocation of resources and accountabilities across the business to meet this standard.

Divisional Managers

  • Are accountable for the appointment of staff to support the development, implementation of and compliance with this procedure for their areas of responsibility, including contracted organisations.

Line Managers

Shall ensure:

  • Their employee’s PPE is in useable condition and properly maintained for use at work.
  • Their employees are competent and knowledgeable in proper use of PPE, are doing so within statutory and AT requirements, and only undertake tasks for which they have the correct equipment and training.
  • All employees report problems with PPE as soon as the problem arises.

All those carrying out work for AT

Must comply with the following requirements:

  • Wear PPE when it is provided;
  • Look after and maintain PPE to ensure it is clean and serviceable;
  • Properly store PPE when it is not in use;
  • Must report problems with PPE as soon as they are known to their manager or supervisor.
  1. Process

Proper PPE standards are vital for assisting the organisation in preventing incidents and are integral to its health and safety management systems and the management of H&S risk.

General Requirements

These minimum requirements for the management and use of PPE have been set in order for AT to effectively manage and control the hazards and associated risks of work. PPE must be:

  • Used as a last resort. It should only be supplied when there is a risk to health and safety that cannot be controlled in other ways;
  • Maintained and stored properly;
  • Correctly fitted and used as intended;
  • Provided with instructions on how to use it safely and correctly.

Training and Practice

Anyone required to use PPE must be made aware of why it is needed; when to use, repair, or replace it, how to report a fault, and the limitations of the equipment. Specifically:

  • Training and instruction must be given on how to use PPE properly. It is important that users wear PPE at all times while exposed to the risk;
  • Never allow exemptions for jobs that take ‘just a few minutes’;
  • Check regularly that PPE is being used and investigate incidents where it is not;
  • Safety signs can be used as a reminder to wear PPE. However, it is important that workers understand the signs, what they mean, and where they can get the correct PPE.

Maintenance

PPE must be well looked-after and properly stored when it is not in use (e.g. in a clean, dry cupboard, or smaller items can be stored in a box or case). Specifically:

  • PPE must be kept clean and in good repair – follow the manufacturer’s maintenance instructions (including recommended replacement periods and shelf lives);
  • Simple maintenance can be carried out by a trained wearer but more intricate repairs should only be done by specialists repairers;
  • Those responsible for managing safety must identify who is responsible for PPE maintenance and how it should be carried out;
  • Workers must make proper use of PPE and report its loss, damage, or destruction, or any fault with the equipment;
  • Suitable replacement PPE must always be readily available. Disposable or re-useable PPE should be available for visitors or those works who do not normally need PPE.

Sun Protection

Sun Protection hats, glasses and neck shields are available as part of the PPE offering at Auckland Transport.  Sun screen is a part of the sun protection PPE regime and teams / individuals requiring this for work purposes are to arrange purchase locally, using existing purchasing processes. 

Specific Minimum Standards

Work Activities requiring compliance with this section include (but are not limited to):

  • Work on physical structures, such as rail stations, bus interchanges, and ferry wharves.
  • Physical works on or nearby any road or rail site or asset.
    • Carrying out of any building, civil engineering, or engineering construction work and includes (and is not limited to):
    • the construction, alteration, conversion, fitting out, commissioning, renovation, repair, upkeep, redecoration or other maintenance (including cleaning which involves the use of water or an abrasive at high pressure, or the use of corrosive or toxic substances), de-commissioning, demolition, or dismantling of a structure;
    • the preparation for an intended structure, including site clearance, exploration, investigation (but not site survey), and excavation (but not pre-construction archaeological investigations), and the clearance or preparation of the site or structure for use or occupation at its conclusion;
    • the assembly on site of prefabricated elements to form a structure or the disassembly on site of the prefabricated elements which, immediately before such disassembly, formed a structure;
    • the removal of a structure, or of any product or waste resulting from demolition or dismantling of a structure, or from disassembly of prefabricated elements which immediately before such disassembly formed such a structure;
    • the installation, commissioning, maintenance, repair, or removal of mechanical, electrical, gas, compressed air, hydraulic, telecommunications, computer, or similar services which are normally fixed within (as part) or to a structure.
  • Visits to sites where any of the above is an activity or operation.

General Hazardous Site Standard

The Auckland Transport minimum standard for site PPE is listed below. This is a minimum standard.  PPE is a last resort to protecting people and it is a requirement that other control measures are considered and implemented as part of a suitable and sufficient risk assessment.

NOTE: There are activity specific requirements further in this section:

Item

Requirements

Compliance Standards

(to most current version)

Safety Helmet or Bump Cap

Appropriate to the hazard

Correctly fitting

For some applications a chin strap may be required.

Safety Helmets to be marked with date of issue (or expiry date) – replace every 2 years

AS/NZS 1801

Jacket

Orange

Hi-visibility

Retro-reflective banding

Long sleeves

Fluorescent Class F orange red conforming to the requirements of clause 2.3, Table 2.1 and Table 2.2 in AS/NZ1906.4:2010.  Background materials must comply with the wet weather performance test specified in clause 2.6 of AS/NZS1906.4:2010

Retro-reflective material must comply with the specification for Class ‘R’ material as noted in Section 3 and Table 3.2 of AS/NZS1906.4:2010

AS/NZS 4602

Trousers

Hard wearing material

No materials which easily combust or melt when exposed to flame or spark.

Long (no shorts)

 

Gloves

Either worn or in the worker’s possession

Rated appropriately to the hazard

Where relevant (Mechanical/Thermal/Chemical):

AS/NZS 2161

EN374

EN 388

EN 407

 

Eye Protection

Must be worn

Appropriate to the Hazard

Where relevant:

(Impact/Chemical/Optical Radiation)

AS/NZS 1337

Safety Boots

Lace up

High ankle support

High leg safety gumboots or waders are permitted for those working in and around wet conditions.

Elastic sided, slip on boots (including rigger boots) are not permitted.

AS/NZS 2210

Rail Corridor

This applies to those carrying out a work activity on the rail tracks, the land surrounding the rail tracks, within the minimum approach distances for rail electrification networks, and in front of the ‘tactile’ markers on a rail platforms.  (Note: this type of operation also requires a valid KiwiRail permit-to-work and valid AT authorisation:

This is in addition to the requirements set out above.

Item

Requirements

Compliance Standards

(to most current version)

Safety Helmet

Appropriate to the hazard

Correctly fitting

Chin strap fitted

Safety Helmets to be marked with date of issue (or expiry date) – replace every 2 years

AS/NZS 1801

Trousers

Orange

Hi-visibility

Retro-reflective material

Long (no shorts)

Fluorescent Class F orange red conforming to the requirements of clause 2.3, Table 2.1 and Table 2.2 in AS/NZ1906.4:2010.  Background materials must comply with the wet weather performance test specified in clause 2.6 of AS/NZS1906.4:2010

Retro-reflective material must comply with the specification for Class ‘R’ material as noted in Section 3 and Table 3.2 of AS/NZS1906.4:2010

AS/NZS 4602

Road Corridor

This applies to anyone who is at work on the road, or road reserve.  This is defined as the area from a private property boundary on one side of the road to the property boundary on the other side of the road. This includes the berm (grass verge), footpath, and carriageway. 

This is in addition to the requirements set out above.

Item

Requirements

Compliance Standards

(to most current version)

Trousers

(Required on roads with a speed limit over 50 Kph and NZTA CoPTTM Level 2 roads and above)

Orange

Hi-visibility

Retro-reflective material

Long (no shorts)

Fluorescent Class F orange red conforming to the requirements of clause 2.3, Table 2.1 and Table 2.2 in AS/NZ1906.4:2010.  Background materials must comply with the wet weather performance test specified in clause 2.6 of AS/NZS1906.4:2010

Retro-reflective material must comply with the specification for Class ‘R’ material as noted in Section 3 and Table 3.2 of AS/NZS1906.4:2010

AS/NZS 4602

NZTA CoPTTM 

Work nearby bodies of water (includes ferry terminals)

The following must be worn when work activities are within 3 metres of an unprotected edge, on, nearby, or over a body of water:

This is in addition to the requirements set out above.

Item

Requirements

Compliance Standards

(to most current version)

Life Jacket

To be properly worn at all times on the outside of all other clothing.

Training must be provided on safe use.

ISO 12402

With the following minimum features:

  • To ISO12401 or EN1095 as an approved deck safety harness;
  • Automatic inflation on contact with water (CO2 fired);
  • Whistle;
  • Lifting loop;
  • Emergency light;
  • Sprayhood;
  • Crotch strap;
  • Buddy line.

Auckland Transport use the Hutchwilco Coastguard 170N which meets the above requirements.

These items have a working life of 5 years and a shelf life of 10 years. These items must be:

  • Managed to check that they remain within the above expiry periods;
  • Inspected before use; and
  • Replaced if damaged.

Specialist PPE

When operating in certain hazardous environments, the findings of a risk assessment will require the use of specialist PPE. Specialist PPE is normally used in addition to other control measures to keep exposure as low as reasonably practicable or when specific risks cannot be adequately controlled by other means.

Specialist PPE includes (and is not limited to):

  • Hearing protection;
  • Respiratory protection and breathing apparatus;
  • Chemical protection (clothing, gloves and glasses);
  • Fall protection (safety harnesses, fall arrest systems and lanyards);
  • Physical protection (thermal and high impact).

Specialist PPE must be compatible with other PPE which is required to be worn. 
Where a risk assessment prescribes the need to control a risk with specialist PPE, advice from a competent safety advisor must be sought.

Exemptions 

Exemptions or variations to the requirements under this Standard can only be approved by both the appropriate Contract Manager and the Health and Safety Manager.

  1. Definitions

Related Standard