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Physical Work Supplier Panel Tender information Physical Work Supplier Panel Tender information

Planning to tender

Know your capabilities, limitations and the competition. Register for opportunities and build up a collection of documents you can use to show your work.

Prepare key documents in advance

To reduce the pressure when you are completing a tender, build up a collection of documents that you are likely to need regularly and keep them in one place.

Things we typically ask and you are likely need to include are:

  • Example Communication Plan.
  • Example Stakeholder Management Plan.
  • Example Traffic Management Plan.
  • Example Site Safety Management Plan.
  • Example Quality Management Plan.
  • Example Environmental Management Plan.
  • Example Environmental Emergency Procedures.
  • Performance evidence.
  • Referees and their contact details.

It’s also important to have CVs for key people who will be delivering the work. You can then adapt these as required for each tender.

Read our RFT Process, Terms and Conditions

These RFT Process, Terms and Conditions should be read in conjunction with the RFT document.

Take time to read and understand the RFT. In particular:

  • Develop a strong understanding of our contract requirements.
  • Complete the Non Price Response Template and the Price Response Template and provide the additional information required by those documents.
  • If anything is unclear or you have a question, ask us to explain but, please do so before the Deadline for Questions.
  • Questions should only be submitted via the GETS Question and Answer Forum.
  • Check you have provided all information requested, and in the format and order asked for.
  • Having done the work, don’t be late – please ensure you get your tender to us before the Deadline for Tenders.

If technical support is required relating to the functioning of the GETS, then contact the GETS Helpdesk:

Free Phone: 0508 GETS HELP (0508 438 743)
International: +64 4 901 3188

Email: info@gets.govt.nz

All communications, including Addenda and RFT Q&A proposals will be sent by the Auckland Transport's Point of Contact via the GETS online service and will arrive at the tenderers’ email address from the GETS address noreply@gets.govt.nz

Statement of Attributes in tender documents

Auckland Transport may amend, at the sole discretion any of below attributes or roles, in any individual Tenders.

Capability

Details of Tenderer’s capability for the work described in the specification. Where Sub-Contractors are to be engaged, their relevant experience and capability is also to be supplied.

Skills

Details of key personnel to be engaged on the Contract Works, including their relevant skill, experience and availability. RFT documents will demands Roles and expected level of experience aligned with the complexity of the Contracts Works.

Role Description of role
Contract Manager (or Project Director)

The Contract Manager is a senior person within the supplier's organisation who is responsible for the overall achievement of the outcomes sought by the project though their organisation’s contribution to the project.
A Contract Manager would report typically to a Project Management Board or Senior Client Representative.
He/she is not ordinarily expected to have a high level of day to day involvement in the project but from time to time will have a high level of involvement addressing specific strategic tasks such as project planning and project execution. They are responsible for overall governance and will ordinarily be expected to meet quarterly with AT and others to review the overall health of the project.
He/she is expected to have a high level of experience in the delivery of infrastructure projects where customer and stakeholder satisfaction, environmental issues, coordination with utility contracts and management of through and local traffic through a construction site is required.
Contractor’s Representative (in terms of NZS3910)

The Contractor’s Representative is required to perform the duties specified under NZS3910:2013 and to be responsible to Auckland Transport for overall day to day project management. They will be responsible for leading the On-site Management Team. He/she must be able to demonstrate their ability to work closely with, or directly manage, a diverse team of people in order to achieve the outcomes sought from this project including but not limited to those responsible for:

  • Customer and stakeholder satisfaction.
  • Environmental outcomes.
  • Traffic management.
  • Physical construction.
  • Utility relocations.
  • Health and Safety.
  • Quality.
  • Budget management and cost phasing.
  • Reporting.

The Contractor’s Representative is expected to have a high level of experience in similar roles delivering similar projects and some relevant qualifications relating to the specific role.
Quality Manager The Quality Manager is responsible for ensuring that the quality outcomes expected from the project are achieved.  This includes carrying out the actions described in the Contractor’s approved Quality Management Plan. Quality management includes proactively managing all activities associated with the successful delivery of the project. The Quality Manager is expected to have relevant experience in similar roles delivering similar projects and undertaken relevant training.
On Site Health and Safety Manager The Health and Safety Manager is required to ensure that the project worksite is safe in all respects at all times including when unattended at night. This includes being safe for all those living in, working in (including utility contractors), or passing through the site by vehicle, bicycle or on foot.
This includes ensuring compliance with the Health and Safety at Work Act 2015, AT Health and Safety requirements and the approved Contractors Health and Safety Plan and the relevant sections of Traffic Management Plans protecting workers from traffic.
The Health and Safety Manager is expected to have a high level of experience in similar roles delivering similar projects and have qualifications related to Health and Safety over and above qualifications generally held by most site workers, such as Site Safe and Construct Safe.
On Site Environmental Manager The Environmental Manager will be a member of the On-site Management Team and is required to ensure that all the environmental outcomes sought from the project are achieved and that all environmental criteria/conditions contained in consents and contract specifications, including relevant bylaws (e.g. noise bylaws) are met or exceeded.
The Environmental Manager is expected to have a high level of experience in similar roles delivering similar projects and have received environmental training and/or qualifications.
Site Supervisor Reporting to the Contractor’s representative, the Site Supervisor is required to ensure that all the activities taking place on site are supervised to the extent necessary to ensure that all the outcomes sought from the project are delivered with particular emphasis on site safety and the quality and timing of the physical construction activities.
The Site Supervisor, working with others as necessary is required to ensure that all obligations such as commitments to customers and stakeholders, consent and contract conditions, etc, are honoured.
The Site Supervisor is expected to have a high level of experience in similar roles delivering similar projects and some relevant training and/or qualifications.
Traffic Management Supervisor (STMS) The STMS will be a key member of the On-site Management Team tasked with ensuring that through and local traffic is optimally managed over the duration of the project taking into account other project related utility relocation activities also current taking place.
This will include contributing to discussions on the construction programme balancing the needs for traffic mobility, construction safety and resident access when developing the construction programme.
Monitoring of traffic movements, and where necessary taking appropriate actions when unexpected problems occur, will be a key responsibility as the physical works progress.
The STMS is expected to have a high level of experience in similar roles delivering similar projects and have New Zealand recognised qualifications appropriate to the road hierarchy.

Methodology

Description of proposed methodology to achieve end result within the required time, including but not limited to, the following:

  • Public safety
  • Public relations
  • Methods to minimise environmental damage
  • Reinstatement methods
  • Communication
  • Programming
  • Quality assurance procedures
  • Implementation / supervision

Each Tenderer, in its statement of Methodology must demonstrate that it can institute quality management systems, incorporating well defined quality assurance procedures, relevant to the Contract Works such as to ensure that all the work carried out meets the standards required. The quality management systems must, as a minimum, be compliant with or equivalent to the standard specified in the Schedule and this should be demonstrated by the Tenderer in its submission.

Track Record

Evidence of the Tenderer’s ability to complete projects to target performance levels, on schedule and within budget, and demonstrate past conformity with safety requirements. The names, position and telephone numbers of past clients who may be contacted as referees are to be included. Similar information is to be provided for any proposed Sub-Contractor.

Resources

Details of plant, equipment, machinery and other facilities intended to be used on the Contract Works, and whether such plant, equipment, machinery or other facilities are owned or will be hired.

Health and Safety

The ability of the supplier to meet the required Health and Safety standards.