Information and Records Management Policy Information and Records Management Policy
The purpose of this policy is to provide a framework for high-level requirements and responsibilities for the creation and lifecycle management of AT’s information and local authority records. Adherence to the policy will enable AT to comply with the Public Records Act 2005 and standards issued by Archives NZ.
Policy statement
At Auckland Transport (AT), we value information and records as a corporate and public asset. Creating and maintaining full and accurate records of our business activities is a routine part of our work practice. Access to appropriately protected trustworthy records supports AT’s business operations and evidence-based decision-making. It assures the public that we are an accountable and transparent local authority organisation.
Scope
This policy applies to all AT employees, contractors, and consultants working for or on behalf of AT. This policy applies to all information and records created, received, captured, and maintained as part of AT’s business activities, regardless of form, format, or media. This policy applies to all business systems, applications, and processes involved in creation and management of AT’s information and records.
Policy Principles
4.1. AT will manage its information and records as a valued asset throughout its lifecycle
4.2. AT will ensure information and records management is governed through appropriate roles, responsibilities, and accountabilities
4.3. AT will adapt and adhere to all standards issued by Archives NZ and all requirements outlined in AT’s records-related policies, standards, and guidelines
4.4. AT will monitor and report on compliance with the Public Records Act 2005 and its own policies, standards, and guidelines
4.5. AT will audit information risks to its records on a regular basis